The New York City District Council of Carpenters and Joiners of America is a representative body comprised of nine individual Local unions and approximate 17,000 members. The District Council functions as the voice for thousands of New York City’s most dedicated and skilled Carpenters, Millwrights, Dockbuilders, Timbermen, Cabinetmakers, Floorcoverers and Industrial Workers.
We are seeking an Assistant Controller who will report to the Controller.
POSITION SUMMARY
The Assistant Controller is a senior-level accounting professional responsible for supporting the Controller in the oversight and management of all general accounting functions, financial reporting, and internal controls. This position serves as the primary backup to the Controller and provides direct supervision to two staff members. The Assistant Controller plays a critical role in maintaining the integrity of financial operations, ensuring compliance with organizational bylaws, accounting policies, and applicable regulatory requirements.
ESSENTIAL DUTIES & RESPONSIBILITIES
Leadership & Internal Controls
- Serve as the designated backup for the Controller; assume full Controller responsibilities in the Controller’s absence to ensure continuity of financial operations.
- Supervise and develop two direct reports, providing ongoing guidance, performance oversight, and professional development support.
- Assist the Controller in managing all general accounting functions and ensuring strict adherence to organizational bylaws, accounting policies, procedures, and internal controls.
Accounts Payable
- Manage the full-cycle Accounts Payable function, including invoice processing, vendor management, and payment disbursements.
- Oversee and administer the AP Workflow System to ensure timely, accurate, and compliant payment processing.
Accounts Receivable
- Manage the Accounts Receivable function, including chargebacks, cost allocations, cash receipts, billing, reviews, and reconciliations.
- Collaborate closely with the AR Manager to ensure accurate and timely recording of all receivable activity.
Payroll Administration
- Manage the weekly payroll processing cycle; train and supervise the Payroll Associate in all payroll-related functions.
- Review payroll registers and journal entries for accuracy and completeness prior to final approval and posting.
- Oversee the employee expense reimbursement review process; ensure compliance with established personnel policies and procedures.
- Manage all payroll and workers’ compensation audit requests, including the preparation and submission of required documentation.
Financial Reporting & Analysis
- Assist with month-end, quarter-end, and year-end financial close processes; support the preparation of financial statements including the Profit & Loss Statement, Balance Sheet, and Cash Receipts and Disbursements Report.
- Perform account variance analyses and ad hoc reconciliations as requested or required.
- Prepare or review monthly bank reconciliations, identifying and resolving discrepancies in a timely manner.
- Present Financial Reports on a monthly basis.
Budgeting & Audit
- Assist with the preparation and analysis of the annual organizational budget; provide supporting schedules and commentary as required.
- Serve as a key liaison to external auditors; assist with annual audit preparation, review engagements, and the timely delivery of all requested documentation and schedules.
Systems & Other Duties
- Assist with accounting system implementations or upgrades as needed, providing subject matter expertise and support throughout the transition process.
- Perform other relevant, related, or pertinent duties as requested or assigned by the Controller or senior leadership.
QUALIFICATIONS & REQUIREMENTS
Education & Experience
- Bachelor’s degree in accounting; CPA designation preferred.
- Minimum of five (5) to seven (7) years of progressive accounting experience, with at least two (2) years in a supervisory or senior-level capacity.
- Prior experience in a union, nonprofit, or similarly regulated environment is preferred.
Knowledge, Skills & Abilities
- Comprehensive knowledge of GAAP, internal controls, and financial reporting standards.
- Demonstrated proficiency in payroll administration, accounts payable/receivable management, and general ledger accounting.
- Strong analytical skills with the ability to perform variance analysis and prepare ad hoc financial reports.
- Proficiency in accounting software (e.g., Business Central (MS Dynamics 365)/QuickBooks for accounting and ADP Workforce for payroll preferred.) and Microsoft Office Suite, with advanced Excel skills.
- Excellent organizational skills with the ability to manage multiple priorities and meet critical deadlines.
- Strong interpersonal and communication skills; ability to work collaboratively across departments and with external stakeholders.
- High degree of integrity, professionalism, and attention to detail.
Our organization offers an excellent benefits package, including a fully funded annuity. The salary for this position is $140,000 per annum.
For consideration, please submit your resume and salary requirements to Rebecca Seidner, Human Resources Director, at recruiting@nycdistrictcouncil.org